Lesson N 2 (7 hours)

Lesson N 2 (6 hours)

Theme 1. Microsoft Word basics.

Theme 2. Advanced Microsoft Word features.

Amount of hours: 6.

Aim. Learn usage of the Microsoft Word to the edit and format text and tables. Also the the advanced Microsoft Word features must be learned too.

Professional motivation.

Editor Word is considered one of the basic tools for conducting the text documentation. It has ample opportunities on use of different fonts, symbols, entering into the document of graphic objects, tables, data bases and other. With the help of this editor scientific articles, dissertations are made out, the documentation of medical institutions is conducted. Firm Microsoft (developer Word) will constantly improve the program, giving additional opportunities of work with texts.

Microsoft Access is an electronic database management system. Before you use Microsoft Access Database Management System to actually build the tables, forms, and other objects that will make up your database, it is important to take time to design your database. Whether you are using a Microsoft Access database or a Microsoft Access project, good database design is the keystone to creating a database that does what you want it to do effectively, accurately, and efficiently.

Background

1. Classification the Software of the Personal Computer. Operating System.

2. Managing the applications windows in the Windows.

3. Managing the files and folders in the Windows.

I. Practical work 9⁰⁰ – 11¹⁵(3 hours)

· Illustrative materialss:

Metodical instructions that allocated on the university web-site. MS Word application.

· Methods of practical work:

Practical exercise 1. MS Word basics

Launch MS Word, start new document, if need, and create title page of the students sciens work. Type the text paragraphs and fotmat it as shown below. Set properly paragraph align also.

Font name: Times New Roman

Font size: 16 pt

Effects: bold, italic

Ternopil State Medical University

by I.Gorbachevsky

Informatic and biophisics department

Student sciens work on theme:

Statistical data processing

Author: Omar Haliff

II course

21 group student

Ternopil 2007

Font name: Arial

Font size: 22 pt

Effects: bold

Font name: Times New Roman

Font size: 28 pt

Effects: bold

Font name: Arial

Font size: 12 pt

Font name: Times New Roman

Font size: 14 pt

Set the following page prorerties: paper size - A4 (21,0 per 29,7 cm), page orietation – portrait, margins: up and down – 2 cm, right – 1,5 cm, left – 2,5 cm.

For saving document create you own folder inside folder on path “D:/Users”. For you folder set name as your family name. Save document and set fot it file name “title”. Close MS Word.

Practical exercise 2. Automation tools in the MS Word.

Task 1. Open a file with the sample text that located in following folder:

C:\Resource\Word\Automation_eng\example_1.doc

Analyse its content and formatting. Choose and remember for future the chapter heading, sub-headings, paragraph of the text, object names.

Under Format menu choose Style item. In the Style dialog box (or on task pane in Office XP) create new paragraph style using Create Style button. For the new style set following parameters:

· Name - Paragraph1-Your_Name

· Based on style - Normal.

· Font name - Times New Roman, font effects – none, size – 11 pt.

· Paragraph alignment – by width, first line indent - 1,25 sm, spacing before and after – 3 pt.

· Next paragraph style - Paragraph1-Your_Name.

Note. Do not add the created style to the Normal template!

Apply this style for the ordinary text paragraphs. Show to the teacher how this style can be used for the text formatting appling.

Task 2. Define headline and sub-headline levels count. Create the properly number of the headline styles. Create new headline style as was shown above. Set the following parameters for it:

· Name - Heading1-Your_Name

· Based on style - Normal.

· Font name - Arial, font effects – bold, size – 14 pt.

· Paragraph alignment – left, spacing before – 12 pt and after – 6 pt.

· Next paragraph style - Paragraph1-Your_Name.

Create also new sub-headline style in same way. Set the following parameters for it:

· Name – Heading2-Your_Name

· Based on style - Normal.

· Font name - Arial, font effects – bold italic, size – 12 pt.

· Paragraph alignment – left, left indent - 1 sm, spacing before and after – 6 pt.

· Next paragraph style - Paragraph1-Your_Name.

Note. Do not add the created style to the Normal template!

Apply this style for the headlines and sub-headlines text paragraphs. Show to the teacher how these styles can be used for the text formatting applying.

Task 3. Analyse a sample text. Define where the list formatting can been applied. Choose the type of list – numbered or bulleted and apply it to the properly paragraph of the text. Show to the teacher how list type can be changed.

Task 4. Add to the document header text «Text Format Automation». For header/footer editing mode entering choose Header and Footer item under View menu. The Header and Footer toolbar will be displayed. Click Close button to finishing header/footer editing.

Insert the auto page number field into the page footer. For this choose item Page Numbers under Insert menu. Or use button on the Header and Footer toolbar.

Task 5. Insert the picture into the properly position of the document (use the menu command Insert à Picture à From file…). Picture file is locate in the following folder:

C:\Resource\Word\Automation_eng\example_1.jpg

Task 6. Set the following page properties: paper sizet – А4, orientation – portrait, margins: top and bottom – 2 sm, left – 2,5 sm, right - 1,5 sm. Save the document in the following folder:

C:\Users\Day_Month_Year\Your_Name_Group_Number.doc

Practical exercise 3. Advanced MS Word features.

Task 1. Create new document tamplate (use menu commands File-New). Set the following page properties: paper sizet – А5 (14,8*21 sm), orientation – portrait, all margins - 0,5 sm. Save this template (use menu commands File-Save). Use file name “Your_Name_Your_Group”.

Note! 1. Not change document type “Document template”. 2. File extension “*.dot”. will be automaticaly aded to your file. 3. Special system folder for the template storage will be automaticaly displayed. Do not change it!

Figure 1. The Receipe Form.

Task 2. Create table as shown on fig. 1. Input text in the properly cells. Use following font properties: name - Times New Roman, size – 10 pt. On the View menu, point to Toolbars, and then click Forms. The Forms toolbar appears. Add automation fields: text fields and drop down lists in according to this order:

1 – Text fields . For day input field set length 2 characters. For year field also – doctor change two last numbers in year text only..

2 – Drop down list . Items for chhosing: "adult", "children".

3 - Drop down list . Items for chhosing – all month names.

4 - Drop down list . Items for chhosing: "10 days", "2 weeks ".

5 – Alignment – by center.

6 – Text size 11 пт. Alignment – by center.

7 – Table rows height 0,6 sm. Horizontal text alignment – by center. Vertical text alignment – by center too.

8 – Spacing before and after paragraph – 3 pt. Text alignment – by left.

9 – Table rows height 1,5 sm. Horizontal text alignment – by center. Vertical text alignment – by center too.

10 – Table rows height 0,6 sm. Horizontal text alignment – by center. Vertical text alignment – by center too.

Task 3. Setup text fields options, such as maximum text length. For this select any text field and click the Form Fields Options button on the Forms toolbar. The Text Form Field Options dialog box appears. Setup properties there.

Task 4. Setup drop-down fields options, such as drop-down list items. For this select any drop-down field and click the Form Fields Options button on the Forms toolbar. The Text Form Field Options dialog box appears. Setup properties there.

Task 5. On the Forms toolbar, click the Protect Form button . Word locks all the non-field text and formatting of the form, protecting the form from changes other than to the form fields. The form is now ready for distribution so that it can be filled out. Now save changes in your template.

Task 6. Show to the teacher how possinle create and fill new document based on template that you create it.

Students should be able:

· Creating new documents. Saving files.

· Insert and replace text. Undoing changes in the document.

· Adjusting the font and paragraph format.

· Creating bulleting and numbering lists.

· Creating tables. Adjusting the table format.

· Using spell check, autocorrect, autotext.

· Find and replace text blocks.

· Using headers and footers.

· Using templates for quick creating the document.

II. Seminar discuss 11⁴⁵ – 13⁰⁰ (2 hours)

Special attention should be paid to the following questions:

1. Microsoft Word User Interface: functions the window, menu commands and the dialog boxes.

2. Understanding use of the non-printing characters.

3. Functions of the following Word features: spell check, autocorrect, autotext.

4. Functions of the templates.

III. Knowledge Tests 14¹⁰ – 15⁰⁰ (1 hours)

Test task examples:

1. Characteristics like bold, italics, and underline are called

A. fonts

B. font styles*

C. formatted fonts

D. font variations

E. Character styles

2. A file that contains definitions of the paragraph and character styles for your document and all things you customized like toolbars and menus is called a

A. guide

B. pattern

C. base document

D. template*

E. wizard

3. To create a border around a paragraph, you would

A. right click the paragraph and choose "Borders and Shading..."

B. from the menu choose "Format-Borders"

C. from the menu choose "Format-Borders and Shading..."*

D. right click the paragraph and choose "Borders"

E. right click the paragraph and choose "Format-Borders"

4. To copy the formatting of selected text to another place in the document use

A. the "Format Painter" button*

B. the "Copy" button

C. the menu "Format-Copy"

D. the menu "Edit-Copy Format"

E. the "Paste" button

5. When you want to move some text from one page to a different page, the best method is

A. drag and drop

B. cut and paste*

C. delete and retype

D. find and replace

E. insert and replace

References

General

1. Information Technologies in Biomedicine / Ewa Pietka, Jacek Kawa (Eds.), Springer-Verlag Berlin Heidelberg, - 2008, 569p.

2. Biomedical Informatics Computer Applications in Health Care and Biomedicine / Edward H. Shortliffe (Editor), James J. Cimino (Associate Editor), Springer Science+Business Media, LLC, - 2006, 1060p.

3. Information technology solutions for healthcare. - (Health informatics) / Krzysztof Zielinski, Mariusz Duplaga, David Ingram, Eds., Springer-Verlag London Limited, - 2006, 368p.

4. MEDICAL INFORMATICS: Knowledge Management and Data Mining in Biomedicine / Hsinchun Chen, Sherrilynne S . Fuller, Carol Friedman, William Hersh, Eds., Springer Science+Business Media, Inc., - 2005, 655p.

Additional

1. Bioinformatics Volume II Structure, Function and Applications / Edited by Jonathan M. Keith, PhD., Humana Press, a part of Springer Science+Business Media, LLC, - 2008, 497p.

2. Web Mobile-based Applications for Healthcare Management / Latif Al-Hakim, Idea Group Inc., - 2007, 450p.

3. Evaluating the Organizational Impact of Healthcare Information Systems / James G. Anderson, Carolin E. Aydin, eds., Springer Science+Business Media, LLC, - 2006, 225p.